Stage 1.
Order a production pack and checklist. These cost £25/€35 (this price is taken off the total of the final cost) Within this pack will be all the documents you need to complete the pictures. Take out the graph paper and cut along the lines to form the appropriate size squares for the number of children you have at the school. 4 squares = 4 cm which will cover all schools up to 360 pupils. If you have more at the school please Contact Us and we will work out the sizing for you.
Stage 2.
Once the graph paper is cut, hand it out to each pupil to complete and self portrait. All drawings should be completed in black ink. You may prefer pupils to draw in pencil first to get the picture right before going over the outline in black. The lines do not have to be thick to show up but it’s worth being aware that very faint lines may not print. Do not worry too much about the odd smudge on the picture as we do our best to clean up all pictures to ensure they are presentable. Please make sure each pupil writes their name at the bottom of the picture.
Stage 3.
Take the pupils drawings and mount them to the stiff card provided. Please ensure that you leave 3mm between pictures. There are two ways to present the pictures depending on school size. Either by class or by birthdays. There are many ways to work out a suitable scenario so feel free to Contact Us if you would like some ideas.
Once you have mounted the pictures please ensure that the details on the back of the mounting card are filled in. It requests the class details e.g. class 1G and the month it will represent in the calendar. Alternatively just fill in the calendar month if basing your pictures around birthdays.
Stage 4.
The school now needs to write a list of all important calendar events during the school year. This can be all holidays, teacher training days, school discos, cake sales, dress as you like days, school plays etc. Anything the school feels would be useful for parents and pupils to know. You should then fill in the information form that comes with the pack asking for a contact name, number and email address, quantity required, address to send the calendars to etc. Once you have completed this information, place it with the mounted pictures and send it to either the UK or Ireland address, based on your location, see Contact Us.
We will also require via email your school logo and confirmation of the colours you wish to use for the front and back covers. Normally black for the writing and a school colour are used (see example)
Stage 5.
Once we have received all these details and a cheque for the balance of the payment, or an official school order, we will confirm this by email and then produce the calendars as pdf’s (this may take up to 2 weeks depending on the number of schools we are working with at any one time). These will be sent by email to your contact for approval. Once approved we will go straight to production, it is therefore important to double check all information to ensure it is correct as once in production you will be charged for the incorrect print and any additional design changes. The calendars will then be dispatched to the school within 3 weeks.
1. INTERPRETATION
In these conditions:
TERMS AND CONDITIONS
1.1 “the Company” means Reef Design, Print and Packaging Ltd. trading as Primaryschoolcalendars.com.
1.2 “the Client” means the Client of Reef Design, Print and Packaging Ltd. trading as Primaryschoolcalendars.com.
1.3 “the Goods” means the goods detailed in the order made by the Client and accepted by the Company.
1.4 “the Contract of Sale” means the Contract between the Company and the Client for sale of the Goods of which these Terms and Conditions form a part.
2. PRICE
2.1 The Price of the Goods shall be the price stipulated on the order made by the Client and accepted by the Company. The Company may by giving notice to the Client
at any time up to delivery of the Goods increase the Price of the Goods to reflect any increase in the cost to the Company which is due to factors occurring after the
making of the Contract of Sale which are beyond the reasonable control of the Company (including, without limitation, foreign exchange fluctuations, taxes and duties
and the cost of labour, materials and other manufacturing costs).
2.2. The Company reserves the right to increase the Price to reflect any increase in cost to the Company due to changes requested by the Client after the making of the
contract of sale.
2.3 The Price is exclusive of VAT which shall be due at the rate falling on the date of a VAT invoice.
2.4 The Company reserves the right to make an additional charge for electronic storage of any material in whole or part which the Client requires for future contracts. The
Company however, accepts no responsibility for any loss incurred through loss of data stored electronically or otherwise.
3. PAYMENT
3.1 Payment of the Price and VAT shall be due within (30) days of the date of delivery.
3.2 Interest on overdue invoices shall accrue from the date when payment becomes due from day to day, until the date of payment at a rate of (5%) per month on all overdue
amounts.
3.3 The Company reserves the right to request a sum of money to be paid on account of expenses to be incurred or to deliver interim bills on completion of agreed stages
of the Goods. Such requests and bills will be payable on receipt and if the Client fails to pay the amount stipulated in full by the due date, interest shall be charged on
any overdue amount in clause 3.2. The Company reserves the right to refuse to proceed to the next stage of production of the Goods unless and until an interim bill or
request for monies has been settled in full.
3.4 Any complaint by the Client relating to an invoice must be notified by the Client to the Company in writing within (2) days of the date of the invoice.
4. DELIVERY
4.1 Delivery of the Goods shall be made to one address agreed between the Company and the Client at the making of the Contract of Sale. The Company reserves the
right to impose an additional charge for delivery to another address at the Client’s request.
4.2 The Company shall not be liable for any consequential loss or damages arising from late delivery of the Goods, however, the Company will use its best endeavours to
deliver the Goods to the Client by the date agreed between the Company and the Client and shall notify the Client of any anticipated delay at the first opportunity, in
which case the Client may (unless delay is the fault of the Client) make time of the essence by giving the Company notice that delivery must be effected within (30)
working days of the agreed date following which the Client may cancel the Contract without payment in the event of the Company failing to deliver the Goods within
the stipulated time.
5. COPYRIGHT
All specifications, visuals, drawings, photographs, artwork, samples, proofs and information provided by the Company to the Client shall remain the exclusive property
of the Company and shall not be disclosed by the Client to any third party without the prior written consent of the Company. The copyright for all purposes in all such
specifications, visuals, etc. vests and remains in the Company unless and until ownership is assigned to the Client on receipt of an agreed fee.
6. ACCEPTANCE OF THE GOODS
6.1 The Company will make every reasonable effort to ensure that all artwork and production specifications are correct, however, the ultimate responsibility in both respects
rests with the Client. It is therefore assumed that the Client will thoroughly check all artwork/proofs/specifications as required before production.
6.2 The Client shall be deemed to have accepted the Goods (2 working days) after delivery to the Client. After acceptance the Client shall not be entitled to reject goods
which are not in accordance with the Contract.
6.3 Every endeavour will be made to deliver the correct quantity of Goods ordered, but the Company works upon margins of 5% for work in one colour only and 10% for
the work being allowed for overs or shortage, the same to be charged or deducted. Claims for non-delivery are to be made within 14 days of despatch of the Goods.
6.4 Every endeavour will be made to match print colours to the Client’s requirements, but the Client accepts that the Company is unable to guarantee an exact match.
In addition, the Company reserves the right to alter any specification or change materials when necessary for reasons beyond the Company’s control. Where possible,
the Company shall notify the Client of any anticipated change at the first opportunity, however, any substituted specification or change of materials will be to an equal
quality and value.
7. CANCELLATION
7.1 If the Client seeks to rescind a Contract of Sale, the Company reserves the right to charge the Client for costs incurred by the Company to date under the Contract of
Sale as follows:
7.1.1 The Company reserves the right to charge the Client for all costs incurred on work including sub-contract work carried out to the date of cancellation.
7.1.2 The Client shall also be liable for all materials, print, type-setting, photography, etc. purchased on behalf of the Client with regards to the contract for sale until
settlement of any outstanding invoice. A handling fee of 20% is payable on all purchases made on behalf of the Client.
7.2 The Company reserves the right to rescind the Contract of Sale in the event that the Client ceases to pay his debts in the ordinary course of business or cannot pay his
debts as they become due, or being a company is deemed to be unable to pay its debts or has a Winding-up Petition issued against it, or being a person commits
an act of bankruptcy or has a Bankruptcy Petition issued against him, the Company without prejudice to other remedies shall have the right not to proceed further with
the Contract of Sale or any other work for the Client and is entitled to charge the work already carried out (whether completed or not) and materials purchased for the
Clients such charge shall be an immediate debt due to the Company.
8. RISK AND TITLE
8.1 The Goods shall be at the Client’s risk as from delivery.
8.2 Inspite of delivery having been made, title in the Goods shall not pass from the Company until the Client shall have paid the Price plus VAT in full and no other sums
whatsoever shall be due from the Client to the Company, provided that if the Goods or any part thereof are resold by the Client before title has passed, the Client shall
forthwith hold upon trust for the Company such sum as shall be equal to the amount then owing to the Company in respect of the Goods whether or not the proceeds
of such re-sale have been received by the Client provided that nothing herein contained shall affect the Company’s right against the Client, and should the Goods
become converted into other products before title has passed, the Company shall have the beneficial ownership of the products as if they were solely and simply the
Goods and accordingly, this clause shall apply to the other products as if they were the Goods.
9. LIABILITY
9.1 The Company shall not be liable for indirect loss or Third Party Claims occasioned by delay in supply of the Goods or for any loss to the Client arising from delay in
transit.
9.2 Where the goods are defective for any reason, including negligence, the Company’s liability (if any) shall be limited to rectify such defect.
10. ILLEGAL MATTER
10.1 The Company shall not be required to print any matter which in its opinion is or may be of an illegal, immoral or libellous nature.
10.2 The Company shall be indemnified by the Client in respect of any claims, costs and expenses arising out of any libellous matter printed for their Client or any
infringement of copyright, patent or design.
11. FORCE MAJEURE
Every effort will be made to carry out the Contract but its true performance is subject to cancellation by the Company or to such variation as it may find necessary as
a result of inability to secure labour, materials or supplies or as a result of any act of God, war, strike, or other labour dispute, fire, flood, drought, legislation or other
cause (whether of the foregoing class or not) beyond the Company’s control.
12. PROPER LAW OF CONTRACT
These terms and conditions are subject to the Law of England and Wales.